VA 10th District Convention Call

The Tenth District Convention
Of the Republican Party of Virginia
Issued January 6, 2010

As Chairman of the 10th Congressional District of the Republican Party of Virginia and pursuant to the Plan of Organization and as recommended and directed by the District Committee, I, James E. Rich, issue this Call for a District Convention to be held at 10:00 o’clock a.m. on Saturday May 22, 2010, at Fauquier High School, 705 Waterloo Road, Warrenton, Virginia 20186.

Registration shall begin at 8:30 o’clock a.m. and close at 10:00 o’clock a.m.  Everyone in line at 10:00 o’clock a.m., the said closing time, shall be issued a number and registered.

Convention Committee meetings shall begin no later than 8:30 o’clock a.m., and shall be held at the convention site, but preliminary meetings may be held at such times and dates as may be designated by the Convention Committee Chairmen or the 10th District Chairman.

The purpose of the District Convention shall be to elect a District Chairman.

Qualifications for Participation

All legal and qualified voters, regardless of race, religion, color, national origin or sex, under the laws of the Commonwealth of Virginia, who are in accord with principles of the Republican Party and who if requested express in open meeting orally or in writing as may be required, their intent to support all of its nominees for public office in the ensuing election, may participate as members of the Republican Party of Virginia in its Mass Meetings, Conventions or Primaries in their respective districts. No delegate or applicant for delegate may be asked to comply with a pledge requirement more than once. Unless pledge language has been approved by the U.S. Department of Justice pursuant to the Voting Rights Act, such language shall not be used.

Composition of Convention

The District Convention shall be composed of delegates and alternate delegates of the respective cities and counties they represent.  Representation shall be based on a percentage of the total number of Republican votes cast in each county and city in the last gubernatorial and presidential election combined.  Each unit is allowed one (1) Delegate Vote for each 250 Republican votes cast or major portion thereof. The delegates and alternates shall be elected in county and city mass meetings, party canvasses or conventions that shall be called for this purpose in conformity with the Plan of Organization of the Republican Party of Virginia by each unit committee.
A delegation of this Convention is entitled to send five delegates per delegate vote, but no delegate shall have less than one-fifth of a vote.  Each county or city shall be entitled to at least one delegate and one alternate delegate.  In the absence of a vote to the contrary by a city or county committee, or in absence of notification of said vote to the Chairman of the Credentials Committee, it shall be deemed that each city or county unit is entitled to a full vote.  The number of delegate votes to which all participating Election Districts are entitled is as follows:

Clarke 26
Fairfax 350
Fauquier 60
Frederick 134
Loudoun 413
Manassas 41
Manassas 11
Prince William 67
Warren 58
Winchester 32
TOTAL 1192


The Chairman and one Member of the Temporary Convention Credentials, Nominations, and Rules Committees shall be appointed by the 10th District Republican Committee Chairman. Each Unit Chairman may appoint one Member to each of the aforesaid Committees so long as such appointment is received by the 10th District Chairman 30 days from the date of publication of this Call. Otherwise, said Committee appointments shall be made by the 10th District Chairman.  Said Committees shall meet in advance of the Convention (at the discretion of the Temporary Chairman of each such Committee and the 10th District Chairman).  The State Party Plan, the Call of the Convention, and the Rules adopted by the Convention shall take precedence in governing the Convention. Robert’s Rules of Order, Newly Revised, shall also govern insofar as they do not conflict with the State Party Plan, the Call of the Convention, and the Convention Rules.
No Resolutions shall be permitted and any motion to propose any resolution is out of order.

Candidate Filing Requirements

All Candidates who desire to be nominated at the 10th District convention described herein for the position of Chairman, 10th District Republican Committee shall pre-file in writing their intention for candidacy for said office, including a non-refundable $500.00 pre-filing fee made payable to the 10th District Republican Committee, with the  10th District Chairman, James E. Rich, P.O.  Box 1344, Middleburg, Virginia 20118, not later than 5:00 o’clock p.m. on January 25, 2010.  Only those who so pre-file may stand for election at this District Convention. Should only one person file for Chairman under these requirements, then he shall be automatically declared elected as Chairman and the convention shall be cancelled.

Certification of Delegates

The delegates and alternate delegates to the District Convention so elected shall be certified in writing with their respective names, street and mailing addresses including zip codes,  telephone numbers, and emails if available, over the signatures of the permanent chairman and the permanent secretary of the county or city mass meeting, convention or party canvass. Units shall also provide the above information in an electronic excel spread sheet in a format provided by the District Secretary via email. The certification MUST BE DELIVERED AND RECEIVED AT LEAST FOURTEEN (14) DAYS (NOT LATER THAN MAY 6, 2010) PRIOR TO THE CONVENING OF THE DISTRICT CONVENTION TO BOTH THE DISTRICT CHAIRMAN AND THE DISTRICT SECRETARY.  Said certification shall be sent to the address listed herein.  After the filing deadline of the certification, no change may be made except, notwithstanding the foregoing, a certified alternate may be made a delegate.

A non-refundable registration fee of $15.00 is required for each delegate and alternate to the convention.  CHECKS (MADE PAYABLE TO THE 10TH DISTRICT REPUBLICAN COMMITTEE) FOR SAID REGISTRATION FEE MUST ACCOMPANY THE CERTIFICATION FOR EACH DELEGATION SENT TO THE DISTRICT CHAIRMAN, ALONG WITH THE NAMES OF DELEGATES AND ALTERNATES WHO HAVE PAID SAID REGISTRATION FEE.  These fees are subject to the limits and prohibitions of the Federal Election Campaign Act as amended by the Bipartisan Campaign Reform Act of 2002.

The full page of the newspaper containing the published Call of the Mass Meeting, Convention or Party Canvass, called for the purpose of selecting delegates and alternates to the 10th District Convention, shall accompany the certification.  Certification shall be conveyed as required herein on properly executed forms, provided by the District Chairman to:

Chairman, 10th District
Republican Committee
P.O. Box 1344
Middleburg, VA 20118
AND Secretary, 10th District
Republican Committee
P.O. Box F
The Plains, VA 20198

In witness whereof, I have set my han
d this sixth day of January, 2010:

James E. Rich
Chairman, 10th District
Republican Committee

Paid for and authorized by the 10th Congressional District Republican Committee.

(Hoodathunk? thanks the members of the 10th District Committee who offered their assistance in getting this document.)


One comment

  1. Ric, Here is where you see why JoAnn Chase got so worked up over the $15.00 fee to delegates. They (JoAnn,John Grigsby, etc.)got so used to using these conventions to storm the Party, they actually thought that the Party owed it to them to let their people in for free, and when $15.00 stands in the way of their registration process, they have to finance it somehow.
    This is one of the points that Chase was so intent on grabbing a microphone for in our last minute preparation meeting for the November elections.
    As I can see- this Call is in proper form with RPV format, and in compliance with the Voting Rights Act , thereby satisfying the U.S. Department of Justice…who still has Loudoun on an action memo, and has for some 10 years.

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